How to Edit Free/Busy permissions in Outlook – For Admins:Ĭalendar sharing is a global setting, meaning that you, the Office 365 admin, can enable it for all users in the tenant. Office 365 allows you to make calendars visible to “external users,” or people who need to view free/busy time but don’t have user accounts for your Office 365 environment, to make the process of finding mutually agreeable meeting times easier. Meetings with persons from outside your organisation are frequently required. You will want to ensure the person you’re sharing to is trustworthy and is someone you need to share the information with. Users here will be able to share all the information they share with other users in the shared diary.
The Office 365 system will keep track of your modifications. If you don’t regularly use Outlook, you can use it just once to make these changes. Your personal information will remain private. Everyone will be able to view the subject and location of the items on your calendar if you use the setting shown below (instead of just the start and end times). These features aren’t accessible in Outlook on the Web or the Apple Calendar app.
Using Outlook for Windows or Mac, you may change your free/busy settings.