Once you have identified all of the headings in the document, place your cursor at the top of the document and click on the Insert tab, then scroll to find Index and Tables. Step 4: In the Index and Tables window, select Table of Contents and choose your format from the menu on the left.
Right away, I see several problems:. Fonts are not consistent. There's a mix of Times New Roman (the font for the rest of the brief) and Arial. I'd probably prefer a bit more white space between the second-level entries.
I don't like the way the right indentation on the second-level entries is behaving — too close to the page numbers. To fix the Table of Contents, I basically replace it. Yes, there are (if you're already comfortable with Styles), but I prefer this method because it doesn't involve me searching all over the document for each Style and modifying it separately.
To-may-to, to-mah-to. First, we select the entire Table of Contents with the mouse and hit Delete. Now, we can re-define the Table of Contents the way we want. First, we go to the References tab and find the Table of Contents menu on the far left.
Notice how the Print Preview window (circled in red) has changed from the first time we saw it. Also notice that, if we want more/fewer TOC levels, or we want to alter or delete the dot leader, those options are available under General (in the lower third of the dialog box). Once we have finished modifying the TOC Styles, we click OK to insert the new Table of Contents. So, for my friend Judy, who has asked me repeatedly to do a tutorial on how to modify the format of a Table of Contents.
My current issue is how do you have it BOLD in the heading of the brief but attorney says NO bold in the TOC. Also, the page #ing for a Federal Appellate Brief in 11th circuit requires some strange page numbering and I’m trying to get the first few pages to auto generate with a C-1 of 3, C-2 of 3, and C-3 of 3 on the bottom of the page in the footer (can make that happen) but when TOC generates, it only shows page 1, page 2 and page 3. And I was told there is something about turning on F1 and viewing the formatting and you have to edit in the Para Heading and not the actual brief content!
Double ARGHHH! As for how to have the heading that appears in the brief bolded without pulling the bold attribute into the TOC: The trick is to apply bolding within the heading style itself. That is, modify the heading style and apply the bold attribute in the style, rather than using direct formatting to apply bold to the heading text as you type it.
As long as the corresponding TOC style (TOC 2 for a Heading 2 style, etc.) does not incorporate the bold attribute, the heading should appear in regular type (not bolded) in the generated TOC. I learned this trick from the venerable Word MVP Suzanne Barnhill (on a similar issue, see this somewhat dated but still relevant exchange: ). Hope it helps. Jan Berinstein CompuSavvy Computer Training & Consulting Author, Formatting Legal Documents With Microsoft Word 2010 and Formatting Legal Documents With Microsoft Office Word 2007. Your method is identical to modifying the TOC x styles with the Modify Style dialog — although I grant that accessing it through the ToC dialog may seem more intuitive.
However, there are two additional points I’d make: 1. In the Modify Style dialog, be sure to turn off the “Automatically update” checkbox.
For some obscure reason, the default is “on” — but with it turned on, any direct formatting change made by a user to an instance of that style will automatically change the style definition! So, if a user decided to make a given TOC 3 line italic, all TOC 3 lines will suddenly become italic. Worse, subsequent levels based on TOC 3 will change as well. Your instructions cause the TOC styles to be modified for the default template (Normal.dotx). This will work, but it can create future problems if a different document based on Normal used different settings — and then you re-opened this one.
It is better practice to attach a custom template so you can be sure the style definitions are retained and can be archived with the document(s) associated with them. This is particularly true in a multi-user environment, or if you want to maintain several quite distinctly different document layouts. I’m currently using Microsoft 2013 and have terms and conditions at the end of my document which is formatted using subheadings (ie 1.0., 1.2 ect) problem is I don’t wish to include all this text within the TOC, however I would like the page noted. How can this be done as whenever I press update TOC the whole text is included making the contents page about three pages long!
I wish to create a template for future documents so it would be good to learn how to avoid all of this text being included. Many thanks for your help. You could use Eric’s suggestion above (I haven’t tried that, so I can’t attest to it), but the most common way to control the content of a Table of Contents entry (it sounds like you don’t want to pick up the entire heading) is to NOT use Styles to build your TOC. Rather, mark the entries manually using ALT-SHIFT-O (that’s the letter “O”, not the number “0”). Then, when you start to insert your Table of Contents, go to the References tab, click Table of Contents Insert Table of Contents.
You’ll need to click the Options button at the bottom of the dialog box, then uncheck “Styles” and check “Table entry fields” as the basis of your TOC. I have two issues when creating a table of contents. 1) I would like to sort the table alphabetically, PERMANENTLY.
I know how to sort it, but it sorts itself back according to page number whenever it’s updated. 2) When I sort it alphabetically, I end up with several identical lines (though with different page numbers) because a given header comes up in different sections. I would like to have a single line, but the page numbers on one line, in the form of a enumeration (eg. 18, 21, 44, 55). Any help would be appreciated. You can use a workaround to rectify this as long as you remember to redo it if you need to rebuild the ToC (vs just updating the numbers).
Select just the portion of the generated ToC that needs the letter. Use Crtl-H to bring up the Find & Replace dialog, and change a tab (^t) character to a tab plus the letter you want (for example, changing ^t to ^tA- would put “A-” in front of all the page numbers within the selected part of the ToC). Repeat for the sections you need. Word’s generated table of contents will retain edits through numbering updates, but edits will need to be redone if the table is rebuilt. Note that the method above assumes a single tab in the ToC lines; if ToC lines have 1 tab within them you may need to use a more specific F&R expression (with wildcards for example).
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Word for Office 365 for Mac Word 2019 for Mac Word 2016 for Mac After you, you can customize the way it looks. For example, you can select how many heading levels to include and whether to show lines between entries and the page numbers. You can also change the format of text, and Word will keep that format no matter how many times you update the table of contents. Format a table of contents.
Click References Table of Contents Custom Table of Contents. In the Table of Contents dialog box, make your changes. You’ll see a preview of the changes in the box on the right.
To add lines between entries and page numbers, in the Tab leader list, choose a line style. To remove all lines click (none). To change the overall appearance of your table of contents, in the Formats list, click the format that you want. Format the text in a table of contents You can change the way the text looks in each level of a table of contents. Click References Table of Contents Custom Table of Contents. In the Table of Contents dialog box, under Formats, click From template.
At the bottom of the dialog box, click Modify. In the Style dialog box, in the Styles list, click the level you want to change and then click Modify. In the Modify Style dialog box, make the formatting changes that you want, and then click OK. Repeat steps 4 and 5 for all the levels you want to display in your table of contents. Change or add levels to a table of contents The most common way to change the number of levels shown in your table of contents is to replace the existing table with one that contains the levels you want.
A shorter, but more technical, way to do it is to edit the field code information. Tip: If you want to change the level of an individual table of contents entry, change the heading level of that text in the body of your document. Replace the table of contents. Click References Table of Contents Custom Table of Contents. In Table of Contents, in the Show levels list, choose the number of levels that you want, and then click OK. For example, if you click 2, then all text with the Heading 1 style or the Heading 2 style applied is displayed in the table of contents. When you are asked whether you want to replace the existing table of contents, click Yes.
Edit the field code information Word inserts field codes automatically when you use particular commands. For example, when you, Word inserts the. When you, Word inserts the.
To learn more about field codes, see. You can edit the field code information for the table of contents to quickly change the number of heading levels it includes. Click in your table of contents at the first position on the first line after the title, press Control + Click, and then click Toggle Field Codes.
Tip: If you Control + Click in a line in the table of contents and toggle field codes, Word only displays the field code for that line. To display the field code for the entire table, you must Control + Click at the beginning or end of a line.
The field code information appears between curly brackets, taking the place of the headings normally displayed in the table of contents. Change the numbers in the quotation marks.
For example, if you want to show only two levels, change '1-3' to '1-2'. Control + Click in the field code, and then click Toggle Field Codes to restore display of the table of contents.
To update the table of contents to see your changes, click References Update Table.